General Recruitment Terms and Conditions
Recruitment & Selection
Applicable to legal relationships with clients
RIXT.IT B.V.
Lange Kleiweg 14, 2288 GK Rijswijk
Chamber of Commerce registration number: 42032576
www.RIXT.IT
Version: 2026
Article 1 — Definitions
In these General Recruitment Terms and Conditions, the following terms shall have the meanings set out below:
RIXT.IT
The private limited liability company RIXT.IT B.V., established in Rijswijk and registered with the Chamber of Commerce under file number 82086826, trading under the name RIXT.IT.
Candidate
Any natural person recruited and selected by RIXT.IT to enter into an employment agreement with the Client.
Client
The party on whose behalf RIXT.IT endeavours to recruit and select a Candidate.
Affiliated Entity
Any legal entity or company that forms part of a group relationship with the Client within the meaning of Articles 2:24a and 2:24b of the Dutch Civil Code (BW), including parent, subsidiary and sister companies.
Assignment
The agreement between RIXT.IT and the Client under which RIXT.IT endeavours to recruit and select a Candidate on behalf of the Client.
Gross Annual Income
The gross monthly salary agreed between the Candidate and the Client on the basis of full-time employment of 40 hours per week, converted to an annual salary including holiday allowance, supplemented by any guaranteed or reasonably anticipated bonus, profit share or profit distribution. A company car made available by the Client shall be deemed equivalent to € 8,000 gross per annum. This amount shall apply equally where the Candidate is employed on a part-time basis or under a contract of less than one year.
In Writing
Communication by letter, e-mail or via a recognised electronic signing platform (such as DocuSign or equivalent), provided that receipt by the other party can be confirmed or is reasonably ascertainable.
Probationary Period
The probationary period agreed in the employment agreement between the Client and the Candidate within the meaning of Article 7:652 of the Dutch Civil Code (BW).
Article 2 — Applicability
2.1 These General Recruitment Terms and Conditions apply to and form part of all offers, quotations, assignments and agreements between RIXT.IT and the Client, as well as all agreements and/or disputes arising therefrom.
2.2 These terms and conditions take effect on 1 July 2026, upon which date all General Recruitment Terms and Conditions previously issued by RIXT.IT or RIXT Recruitment B.V. shall cease to apply.
2.3 Deviations from these General Recruitment Terms and Conditions shall only be valid to the extent that they have been confirmed in writing by RIXT.IT. Such deviations shall apply exclusively to the individual case in question.
2.4 The applicability of any other general terms and conditions of the Client is hereby expressly excluded.
Article 3 — Non-Binding Nature of Quotations and Formation of Assignments
3.1 All quotations and cost estimates issued by RIXT.IT are entirely non-binding, unless the contrary has been expressly stated in an individually addressed written quotation.
3.2 An Assignment between RIXT.IT and the Client is only concluded once RIXT.IT has confirmed the Assignment in writing, or has commenced performance of the Assignment.
3.3 The Client shall provide RIXT.IT with all information that the Client reasonably ought to know is relevant to RIXT.IT in order to properly perform the Assignment, including an accurate description of the role, the role requirements, the desired working hours, the place of work, the intended duration of the employment agreement and an indication of the salary and emoluments.
Article 4 — Costs and Fee
4.1 The costs of a recruitment procedure payable by the Client to RIXT.IT shall be agreed in the Assignment. All amounts are exclusive of VAT.
4.2 Unless expressly agreed otherwise, the fee shall be calculated as a percentage of the Candidate's Gross Annual Income on the basis of full-time employment of 40 hours per week, regardless of whether the Candidate is in fact employed on a part-time basis or under a contract of less than one year.
4.3 If the Client places a Candidate in a position that differs from the originally sought role, or if the Candidate is appointed at an Affiliated Entity of the Client, the fee as agreed for the original Assignment shall remain fully applicable.
Article 5 — Payment
5.1 Unless otherwise agreed in writing, the Client is obliged to pay RIXT.IT's invoices within 14 days of the invoice date.
5.2 Upon expiry of the payment term, the Client shall be in default without any notice of default being required. The Client shall thereupon owe statutory commercial interest on the outstanding amount.
5.3 Both judicial and extrajudicial collection costs shall be borne by the Client. Extrajudicial collection costs shall amount to at least 15% of the outstanding principal sum.
5.4 Payments made by the Client shall first be applied toward any interest and collection costs owed, and thereafter toward the oldest outstanding claim.
Article 6 — Ownership of Introductions and Compensation for Circumvention
6.1 All Candidates introduced by RIXT.IT to the Client shall remain the property of RIXT.IT within the meaning of this article for a period of 18 months following the first introduction. This applies regardless of whether the introduction resulted in an interview, an offer, a rejection or any other outcome.
6.2 Without the prior written consent of RIXT.IT, the Client is not entitled during the period referred to in Article 6.1 to disclose information about Candidates to third parties or to introduce Candidates to third parties in any manner whatsoever.
6.3 If the Client or an Affiliated Entity of the Client enters into an employment agreement or other contractual relationship with the relevant Candidate — whether directly or through or in cooperation with third parties — during or within 18 months of the first introduction of the Candidate by RIXT.IT, without RIXT.IT having received the agreed fee therefor, the Client shall owe RIXT.IT compensation equal to 30% of the Candidate's Gross Annual Income, with a minimum of € 10,000 exclusive of VAT.
6.4 The provisions of Article 6.3 shall apply by analogy if the Client rejects a Candidate introduced by RIXT.IT or the Candidate declines an offer from the Client, whereupon the Client or an Affiliated Entity nonetheless enters into an employment agreement or other contractual relationship with the Candidate within 18 months of the introduction.
6.5 The Client shall notify RIXT.IT in writing within 10 working days of entering into an employment agreement or contractual relationship as referred to in Articles 6.3 and 6.4, stating the agreed Gross Annual Income.
Article 7 — Guarantee and Payment as a Condition
7.1 If the employment agreement between the Candidate and the Client is terminated within the Probationary Period applicable under that agreement, RIXT.IT shall — provided that the conditions of Article 7.2 are met — perform the Assignment again at no additional cost.
7.2 The guarantee referred to in Article 7.1 shall only apply if:
- the Client notifies RIXT.IT in writing within 7 working days of the termination;
- the termination is not the result of amendment of, or non-performance under, the employment agreement by the Client;
- the essential characteristics of the role have not changed following placement;
- the termination is not the result of redundancy, reorganisation, merger or acquisition;
- the Client has paid all amounts invoiced by RIXT.IT in full.
7.3 The Client shall have no right to reimbursement, discount or credit in respect of fees already invoiced and/or paid. The right to complimentary re-placement as referred to in Article 7.1 shall lapse if the Client has not complied with all conditions of Article 7.2, and in particular if RIXT.IT's invoice has not been paid in full at the time of termination.
7.4 If the Client or an Affiliated Entity enters into a new employment agreement with a previously placed Candidate as referred to in Article 7.1 within 18 months of the first introduction of a new Candidate, the Client shall owe the full fee in accordance with the provisions of Article 4.
Article 8 — Liability
8.1 RIXT.IT shall endeavour to find a suitable Candidate, but provides no guarantee as to the suitability of the proposed Candidate. The Client is responsible for verifying references and the suitability of the Candidate before engaging a Candidate introduced by RIXT.IT.
8.2 RIXT.IT shall not be liable for any loss or damage suffered by the Client in connection with the Assignment, regardless of whether such loss or damage is caused by the unsuitability of the Candidate or by other factors. The Client shall indemnify RIXT.IT against any third-party claims in connection with the Assignment.
8.3 The exclusions in this article shall not apply to loss or damage that is the direct result of wilful misconduct or gross recklessness on the part of RIXT.IT's own senior management.
Article 9 — Use of AI in Service Delivery
9.1 In the performance of its services, RIXT.IT uses AI-assisted tools for internal administrative and support processes, such as managing its candidate database and internal communications. AI tools are not used to make automated decisions regarding the selection of Candidates or the decision whether or not to present Candidates to the Client.
9.2 The assessment, pre-selection and nomination of Candidates shall at all times be carried out by a consultant of RIXT.IT. The Client and Candidate may, upon request, be informed of the manner in which AI tools are deployed.
Article 10 — Privacy and Data Protection
10.1 The Client and RIXT.IT are each independently a controller with respect to the personal data they process in the context of the Assignment. The parties shall process personal data in accordance with the General Data Protection Regulation (GDPR) and the national legislation adopted pursuant thereto.
10.2 Personal data of Candidates shall only be disclosed by RIXT.IT to the Client with the consent of the Candidate concerned and solely for the purposes of the Assignment. The Client shall use the personal data provided exclusively for the purpose for which it was provided and shall not disclose it to third parties without the prior written consent of RIXT.IT.
10.3 Data of Candidates who have not been placed shall be deleted or anonymised by RIXT.IT as soon as it is no longer necessary for the performance of the Assignment, unless the Candidate has given consent to longer retention.
10.4 In the performance of its services, RIXT.IT uses software tools that may process data outside the European Economic Area. In such cases, RIXT.IT shall ensure that appropriate safeguards are in place, such as the Standard Contractual Clauses adopted by the European Commission.
10.5 For questions regarding the processing of personal data or the exercise of rights under the GDPR (access, rectification, erasure, portability), please contact GDPR@rixt.it.
Article 11 — Code of Ethics, Anti-Bribery and Anti-Corruption
11.1 Candidates shall only be presented to the Client after RIXT.IT has conducted an interview with them and they have been informed about the relevant vacancy.
11.2 The Client undertakes to comply with all applicable legislation relating to the prevention of bribery and corruption. The Client shall not offer, accept or promise any benefit of any kind whatsoever — whether directly or indirectly — in connection with this Agreement or any other agreement with RIXT.IT.
11.3 The Client shall immediately notify the board of RIXT.IT B.V. in writing of any breach of the obligations set out in Article 11.2. This constitutes a continuing obligation.
11.4 The Client confirms that it acts in compliance with applicable international sanctions legislation issued by the United States, the European Union and the United Nations. If a sanctioned party is involved in the performance of the services, RIXT.IT shall be entitled to terminate the services with immediate effect.
Article 12 — Force Majeure
12.1 Force majeure shall mean any circumstance beyond the control of RIXT.IT that temporarily or permanently prevents the performance of the Assignment, including illness or unavailability of key personnel, failure of information systems or platforms used by RIXT.IT in the performance of its services, government measures and circumstances that structurally affect the relevant candidate market.
12.2 In the event of force majeure, RIXT.IT's obligations shall be suspended. RIXT.IT shall notify the Client in writing of a force majeure situation as soon as possible.
12.3 If a force majeure situation persists for more than 30 days, either party shall have the right to dissolve the Assignment in writing without being obliged to compensate the other party for any loss or damage suffered, without prejudice to RIXT.IT's right to reimbursement of costs already incurred.
Article 13 — Complaints
13.1 Complaints regarding RIXT.IT's services must be submitted as soon as possible, but no later than 30 days after the complaint arises, in writing via Feedback@rixt.it.
13.2 RIXT.IT shall acknowledge receipt of the complaint within 5 working days and shall endeavour to resolve the complaint within 20 working days. If a longer handling period is required, the Client shall be notified accordingly in a timely manner.
Article 14 — Intellectual Property
14.1 RIXT.IT does not transfer any rights in respect of work created by a placed Candidate for the Client during or after the employment agreement. The allocation of intellectual property rights in such work is exclusively a matter between the Client and the Candidate.
14.2 All candidate profiles, shortlists and other documents prepared by RIXT.IT are and shall remain the intellectual property of RIXT.IT. The Client may only use these materials for the purpose of the Assignment for which they were provided.
Article 15 — Amendment of These Terms and Conditions
15.1 RIXT.IT is entitled to amend these General Recruitment Terms and Conditions. Amendments shall be communicated to the Client in writing at least 30 days prior to their entry into force and shall apply to all Assignments concluded after the effective date of the amendment.
15.2 Ongoing Assignments shall remain subject to the terms and conditions applicable at the time of their conclusion, unless the parties agree otherwise in writing.
Article 16 — Governing Law and Competent Court
16.1 These General Recruitment Terms and Conditions and the Assignment shall be governed exclusively by Dutch law.
16.2 Disputes arising from or in connection with the Assignment or these General Recruitment Terms and Conditions shall, to the extent they fall within the jurisdiction of a court, be submitted exclusively to the District Court of The Hague.
Adopted in Rijswijk, July 2026 | RIXT.IT B.V.